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Checklist to Protect Your Information Resources
- If you suspect that your computer is infected, please contact our ITS Help Desk (304.293.3631) immediately.
- Install critical operating system updates as prompted.
- Do NOT post account or password information around or near your PC.
- Whenever possible, avoid storing confidential information on DVDs, CDs, USB drives, or other portable media. If you absolutely must use DVDs, CDs, and paper when working with confidential information, shred the media or paper when you are finished using it. Additionally, make sure all information is encrypted prior to storage.
- Immediately retrieve from the printer/fax any papers containing confidential information.
- “Lock” all unattended workstations.
- PC - Depress the Ctrl-Alt-Delete keys simultaneously to lock or logoff
- Mac – Activate a locked screensaver or logoff
- I will not access confidential information, including protected health information (PHI), educational records protected by FERPA, institutionally-owned asset data, confidential, proprietary, or private information which I have no legitimate need to know and for which I am not an authorized user. This includes records of family members and friends.
- I will not in any way divulge, disclose, copy, release, sell, loan, review, alter or destroy any confidential patient information, including protected health information (PHI), educational records protected by FERPA, institutionally-owned asset data, confidential, proprietary, or private information unless expressly permitted by existing policy.
- I will not utilize another user’s password in order to access any system. I will not reveal my computer access code to anyone.
- I accept personal responsibility for all activities occurring under my password.
- All electronic email messages/instant messages/cellular phone calls/PDA entries/episodes of internet access/episodes of remote access/computer use occurring on institutionally-owned or issued computers/cellular or other phones/PDAs/pagers, whether for business purposes or incidental personal purposes, may be subject to WVU HSC, UHA, WVUPC’s obligations to collect, preserve and produce electronically-stored information during litigation or certain legal investigations.
- WVU HSC cannot guarantee that incidental personal email/phone calls/pages/PDA entries/internet access/remote access will be exempt from collection, preservation or production under these circumstances.
- Only authorized users are permitted access to WVU HSC IT Services resources.
- Authorized users may use IT resources to carry out the responsibilities of their positions as employees and students, to conduct official school business, or in other activities sanctioned by the Health Sciences Center.
- All users must be lawful and ethical in their system usage and are bound by the WVU Board of Governors, HSC, UHA, and/or WVUPC policy and procedures.
- All confidential, protected data, PHI, and educational records protected by FERPA must be stored on the HSC secured servers.
- IT resources are not to be used to gain unauthorized or illegal access to other computers/networks/systems/files/data, regardless of the intention.
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