Nomination and Selection Process

Faculty Awards

  1. The processes of nomination and selection will be administered by a Faculty Awards Committee organized by the Vice President’s Office.
  2. The Faculty Awards Committee should include members from a diverse group of faculty across the Health Sciences Center, with representatives from all five schools.  When possible, previous award winners are encouraged to serve as committee members.
  3. Nominations can be made by faculty or administrators.
  4. A call for nominations will be sent electronically to all HSC faculty through an acceptable survey platform (e.g. REDCap) and posted on the Vice President’s Awards website. 
  5. Content of the nomination form:
    • Nominator Name
    • Nominator Department/Center/Institute
    • Nominee Name
    • Nominee Department/Center/Institute
    • Nominator must indicate that the nominee has approved of their nomination.
    • Award Category
    • Supporting Documentation
  6. Members of the Faculty Awards Committee will review each nomination and provide a score based on a scoring form customized for each award. The top scored nominations for each award will be discussed and voted on by the committee. 
  7. Nominees will be judged and scored solely on the information contained in the nomination packet. 
  8. It is not necessary that all awards be given every year.
  9. All submissions will be kept on file for three years.  If a nominator wishes to resubmit their materials with updates, they should contact the Faculty Award Committee chairperson, or VP Awards liaison (currently Grace Boyles).
  10. Self-nominations will not be accepted or scored.

Staff Awards

  1. The nomination and selection process will be administered by a Staff Awards Committee organized by the Vice President’s Office, The committee should be composed of representatives from all sectors of staff. The Staff Awards Committee shall also include an ex officio member from the Vice President’s Office who will provide assistance in guiding the process.
  2.  A standard form and set of questions shall be used to evaluate all nominees. Nominations will be available electronically in a survey platform that the committee deems acceptable (REDCap, Qualtrics, etc.) At a minimum, the nomination form will collect the following information: 
    • Nominator Name
    • Nominator Department/Center/Institute
    • Nominee Name
    • Nominee Department/Center/Institute
    • Award Category
    • Evidence/examples of award criteria: expertise, knowledge, skills, dedication, and overall position effectiveness
  3. At the end of the open nomination period, the ex-officio member of the Vice President’s Office will share and distribute all nominations to the committee using any acceptable document-sharing format that the committee agrees on (SOLE, SharePoint, etc.).
  4. All nominees will be evaluated using the same scoring mechanism. 
  5. The committee shall evaluate nominees based solely on the information contained in the nomination form, and any outside knowledge of the candidate will not be considered.
  6.  In the event that an award category have zero acceptable nominations, or nominations that the committee deems unable to appropriately score, it is unnecessary that every award be given in any given year.
  7.  The Staff Awards Committee shall select the awardees, with final approval being given by the Vice President and Executive Dean for Health Sciences

 

Staff Awards

  1. Nominations will be collected by the VP Awards liaison and distributed to both the faculty and staff award committees.
  2. Each committee will use their scoring mechanisms to evaluate and rank the team award nominees.
  3. After a decision has been reached by both committees, they will share and compare results.  If there is not a consensus on the award winners, the committees will need to meet to discuss and reach an agreement on the decision.

Submit a nomination!