Health Sciences Center Forms
There are the most universally used forms by graduate programs at the WVU Health Science Center. The forms are fillable, but submission is not yet electronic. Print the completed form and obtain the required signatures. Students should keep a copy of the form for their personal files and submit the original to the Office of Research and Graduate Education for final approval and placement in the student's file. A copy will be forwarded to the student's graduate program
This form is used to transfer credits for graduate courses taken at another institution to WVU. It must be accompanied by a copy of the transcript from that institution. An official transcript must be sent to the Office of the University Registrar.
This form should be completed before the first meeting with your thesis or dissertation advisory committee. The student and advisor should agree upon committee membership. The majority of members must have regular graduate faculty status and at least one member must be from outside of the student's program
Adding an additional member or replacing a member of the student's committee requires signatures from the new member and the replaced member, if the faculty member is still at WVU.
Students are required to post flyers around the HSC announcing their scheduled Dissertation/Thesis Proposal Defense and final Dissertation/Thesis Defense presentations.
This form is to be completed by the student's mentor/committee chair following each Dissertation Committee Meeting. One meeting per year is mandatory. This form is to be signed by the Committee Chair, the Dissertation Mentor (if not the committee chair), the Program Director, and the student. The original goes in the program file of the student and copies are kept in the student’s file in the HSC Office of Research & Graduate Education (2272 HSC-South) and by the student.
The Qualifying Exam(s) tests the student's knowledge of program specific information. Not all programs have a qualifying exam and the format varies by program. This form documents successful completion of the exam(s).
Passage of the candidacy exam must be documented on this form. Following entrance to candidacy, the student has 5 years to complete the degree.
This link takes the faculty to the policy on membership and the application.
This is a link to the Office of the University Registrar's online application for graduation. the Office of Research and Graduate Education will communicate the deadline for the application each semester.
- General checklist for most Masters programs at the HSC
- General Checklist for most Doctoral programs at the HSC
All students in the BMS PhD and MS programs, and any students whose stipend is paid by an NIH grant, must complete the IDP annually and review it with their mentor.
This form documents the start of and return from a Leave of Absence. Consult the Leave of Absence Policy for the details of what constitutes a leave.
The Plan of Study is a formal agreement between the student and their program regarding the required courses to earn the degree. Any changes to the approved Plan of Study must be made through mutual agreement, between the student and the committee members or program faculty. A memorandum of change needs to be submitted to the Office of Research and Graduate Education.
- PhD, DPN: complete this form before the fourth semester in graduate school
- MS, MPH, MSN: complete his form and consult program for due date
Use this form to submit minor changes to the Plan of Study. If major changes are required, students must re-submit and obtain approval from their advisory committee using the Plan of Study form above.
This request must be submitted no later than 2 weeks before the thesis/dissertation defense. The thesis or dissertation document must be given to the committee members prior to their signing the form. Upon receipt, the Office of Research and Graduate Education reviews the student's file for completion of requirements and provides the student with the Shuttle Sheet. After a successful defense, the committee signs the Shuttle Sheet and indicates that the student is approved for graduation.