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Research and Graduate Education Below are commonly-used forms for Graduate Programs at the WVU Health Science Center. Each form is in .pdf format and can be completed electronically. Submission is not yet electronic. Print the completed form and deliver to Research and Graduate Education. Plan of Study [back to top] This form should be completed after 30 hours of coursework with the required information for the required courses. All courses listed must meet the progression and graduate standards for certification for graduation. After completion, committee members must sign the form. Return the signed form to the Office of Research and Graduate Education (2271 HSC-South) - a copy will be returned to your chosen graduate program. Any changes in the Plan of Study must be made through mutual agreement, between the student and committee members. The student must submit a memorandum of changes to the HSC Research and Graduate Education Office. Committee Approval Form [back to top] This form should be completed by the 1st semester of Year 2. Complete the form with the required information. Obtain signatures from those faculty who have agreed to serve on the committee and submit the form to the Office of Research and Graduate Education for final approval. A copy of the approved form will be returned to your graduate program. Application for Graduate Credit Transfer [back to top] This form is used to transfer Graduate Credits/Courses from a transferring institution to WVU. The WVU HSC Admissions & Records Office must receive an original transcript from the transferring institution. Only graduate credits earned at academic institutions accredited at the graduate level may be transferred. Ph.D. students may transfer all credits with a B-grade or better. Transferred credits/courses may substitute for required courses in the first-year course curriculum and for required courses in the seven Ph.D. training programs. When transferring, provide information about the course(s) you want to transfer and include the name of the institution with address and zip code, the course number and name, and course description as published by that institution. Please make reference to the WVU course it may replace if it meets a course requirement. Attach the original transcript from the transferring academic institution to this form and mail directly to the Office of Research and Graduate Education (2271 HSC-South) for final approval. Doctoral Qualifying Preliminary Exam Form, [back to top] The Qualifying Exam is usually given after most formal coursework has been completed. Depending on the graduate program, this exam is scheduled either at the end of Year 1 or Year 2. Upon completion of this exam, committee members sign the form and the student submits the form to the Office of Research and Graduate Education. After this exam, doctoral candidates are allowed no more than 5 years in which to complete the remaining requirements for the Ph.D. degree. If a student fails to complete the doctorate within 5 years after admission to candidacy, an extension of time can be obtained only by repeating the qualifying exam and meeting any other requirements specified by the student's committee. Shuttle Sheet Request Form [back to top] The "Request for Shuttle Sheet" must be submitted no later than 3 weeks before the dissertation defense. The student completes the form and seeks signatures from the members of the dissertation committee. The Dissertation Advisor (chair) forwards this form to the Office of Research and Graduate Education. This is a requirement of all dissertations. The data of the dissertation defense should be scheduled in a timely manner so that the student meets all deadlines necessary for graduation. Graduation Application [back to top] This form should be submitted to the Office of Research and Graduate Education within the first 2 weeks of the semester you plan to graduate. If you have paid the $39.00 fee once, do not pay it again but indicate on your new application form the date that you paid it. If the degree is not actually earned during that term, the student must notify the Office and submit a new Form when registering for the term in which completion is again anticipated. The Office is responsible for maintaining all student records necessary to certify students for graduation. Change of PhD Committee Membership [back to top] This form should be used when requesting a change in membership of the dissertation committee. Approval form must be signed by student, committee member stepping down, new committee member, student mentor, committee chair (for Cancer Cell Biology), and the graduate program director. After signatures of members are received, return the form to the Office of Research and Graduate Education for final approval. A copy of the approved form will be sent to your graduate program. |
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