Travel Forms and Guidelines

Guidelines

• Travel to Present Research/Scholarship
• Travel for Research Development
• University Application for Travel Funds
• Faculty Development Grant Program

For BOTH types of travel:

1. Please complete a Travel Authorization Form and submit it to your supervisor.
2. Please complete a Work Related Absence Form (fillable .pdf) and submit it to your supervisor.
3. If you are a 12-month employee, please complete a WVU Leave Authorization Form, using the "Other" category to create a record of your absence.
4. Please complete an itemized budget form.
   
5. Please complete the appropriate application for
   • Funds for Travel to Present Research/Scholarship Request
     • Health Promotion
     • Health Restoration
     • Other faculty
   • Funds to Travel for Research Development Request
     • Health Promotion
     • Health Restoration
     • Other faculty

FPP Development Monies Request Form and Administrative Process

As per FPP Handbook - see SECTION VII: COMPENSATION

7.1 Salary and Benefits
.......Benefit's eligible (0.73 FTE) faculty members may receive development monies, determined each year by the FPC, based upon the financial solvency of the FPP, and approved by the Dean. Tracking of funds that meet the *criteria for development, is the responsibility of the individual faculty member. Funds must be applied for in writing to the faculty member's unit secretary at least 15 days prior to expected disbursement for processing the request to the SON Business Officer. Funds will revert back to the FPP if not used within two years of award. Funds may be carried forward for a maximum of two years. Once terminated, a plan for pay out of any accrued incentives and release of liability statement will be developed and signed at that time. See Attachment C for Development Dollars - Administrative Process.

*Criteria for development funds: Will increase knowledge of the discipline, increase technical skills related to practice, or increase networking base related to practice.

7.2 Expenses Allowable
Allowable expenses must meet University guidelines, e.g., for travel, development, or entertainment and are budgeted/defined annually.

• If the Dean awards development dollars to FPP faculty, the development dollars will be awarded on the first day of a fiscal year, (July 1).
• Development dollars will be available for a total of two years. For example, an award made on July 1, 2004 will be available to a faculty member until June 30, 2006.
• The Administrator's office will maintain a spreadsheet detailing awards and expenditures.
• All expenditures must be accompanied by proper documentation.
• If development dollars are being used to pay for a conference registration, proper documentation includes an original registration form. The Administrator's office or Department Administrative Secretary may use a P-card to pay for a registration.
• If expenditures are made in cash, faculty members must provide original receipts of the transaction.
• If expenditures are made by personal check, a photocopy of the cancelled check must accompany the reimbursement request.
• If expenditures are made on a personal credit card, an original receipt AND a copy of the credit card statement showing the expenditure is considered proper documentation. Faculty members may cross-out account numbers, balances, and other expenditures on the credit card statement.