Application deadline for Summer 2019 employee and dependent tuition reimbursement programs is Friday

The employee and dependent tuition reimbursement application period for Summer 2019 will begin on Monday, June 24, and end on Friday, July 19.

The Employee Tuition Reimbursement Program provides reimbursement to eligible employees who take classes at an accredited college or university.

Employee Eligibility and Reimbusement

• 90 days of service* – BSN programs ONLY: up to $3,000
• 1 to 5 years of service* – Up to $3,000
• >5 years of service* – WVU: up to 100 percent of university tuition; other: up to $3,000   

* Based on benefit senority date

The Dependent Tuition Reimbursement Program provides reimbursement for those employees with at least five years of service whose eligible dependents attend any accredited college or university other than WVU Morgantown, Beckley, and Keyser, or WVU Online.

Please review below to see what is required. Documents must be uploaded by the end of the application period on July 19.

Please note: Employees are required to complete a "life event" for every semester you are requesting tuition assistance.

To view eligibility requirements for each program, frequently asked questions, and other benefit information, please visit HR1Source website at hr.wvumedicine.org and click on the "Benefits" icon. Click the "Tuition Programs" link for additional information.

Instructions for Reimbursement Application Process

For Employee Tuition Reimbursement

Employees who take classes at a college or university or who attend WVU Morgantown, Beckley, Keyser, or WVU Online should login to UltiPro and complete a "Tuition Reimbursement Life Event" in the "Life Events" section.

• Obtain proof of enrollment for the course/class beginning on or after Feb. 8, 2019 (must include student name, name of the institution, and courses enrolled) and upload it into UltiPro.

For Dependent Tuition Reimbursement

Employees with eligible dependent children who attend any accredited college or university other than WVU Morgantown, Beckley, and Keyser, or WVU Online should login to UltiPro and complete a "Tuition Reimbursement Life Event" in the "Life Events" section.

• Complete applications for all federal and state grants and/or scholarships (not including loans or 529 savings accounts).
• Certify eligible dependent. If you have not previously uploaded document(s) to certify your dependent(s) you will need to do so to certify for this program.
  • Submit a birth certificate or federal tax return.
• Obtain the following documents:
  • Proof of enrollment for Summer 2019 (must include student name, full-time student status, name of the institution, and courses enrolled).
  • Federal Student Aid (FAFSA) Summary. To obtain this summary, visit http://www.fafsa.gov/.

Important: Employees who complete an application will be advised of the status of their application through their WVU Medicine email account.

Employees covered under a separate collective bargaining agreement are not eligible for these programs.

If you have any additional questions, please contact HR1Source at 833-599-2100 or submit an HR Service Request online at hr.wvumedicine.org.