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HSC Pre-Award Services

HSC Pre-Award Services

The HSC Office of Research and Graduate Education offers centralized pre-award support services to HSC faculty when such services do not exist within their department.  Services include: review/interpret funding opportunity announcement/guidelines; develop a timeline for proposal preparation and internal processing; budget development and preparation (includes providing a budget justification template); provide facilities and resources template; prepare proposal package (e.g. ASSIST package); prepare KC blue sheet for internal processing of the proposal and submit the proposal to the Office of Sponsored Programs.  HSC centralized support is also available to complement departmental pre-award services as needed. 

Complete the Request for Pre-Award Support form.

Pre-Award Support Process Flow Chart


Internal Study Section

A0-Intent for Pre-Review Form deadline to submit is November 30, 2018.

A1-Intent for Pre-Review Form deadline to submit is January 2, 2019.

Internal Study Sections dates and deadlines

As part of our effort to support PIs we have established an internal HSC wide study section for pre-review of proposals.  Our goal is to provide constructive feedback in a timely manner to support increased competitiveness of applications.  Pre-review has become a requirement for PIs accepting bridge funding from the Office of Research and Graduate Education, but this service remains otherwise optional.  Faculty are strongly encouraged to participate. 

We will follow NIH style format for discussion and review and panels will be held to the highest level of confidentiality.  Applications, including budgets and supporting documentation, are due as noted on the link above (dates and deadlines) prior to NIH deadlines.  We have aligned our internal study section with NIH deadlines for new (A0) and revised (A1) grants.  We will return the review to the PI within a week following the meeting, allowing approximately two weeks for modification of the grant if desired.

Please notify Holly Legleiter via the “Intent for Pre-Review form.  This information is critical in assisting the office to plan for the reviews to be done in each review cycle.

At the time of submission please include either a specific aims page or an abstract to assist with reviewer assignments.  Please be sure to use the A0 form for new proposals and the A1 for re-submissions. 


Tweak My Aims

We have initiated a new service through the Office of Research and Graduate Education in support of grant submissions. Referred to as “Tweak my Aims” we now invite any PI to provide the specific aims page AND biographical sketch to Val Lemasters who will forward to three faculty for immediate input.  The suggestions will be returned to the PI within 5 working days.  We are so grateful for the response from faculty with significant grant review experience that will make up our standing review panel which includes approximately 15 individuals across diverse disciplines.  

Please note that this is not intended to replace the standing internal study section organized by our team, but rather to augment it through early and rapid feedback on two critical pieces of any grant application.  In addition, it is not intended to provide detailed content critique but rather a sense of how effectively the PI has captured the proposed work as being compelling, innovative, and impactful.  Reviewers are asked to make comments on general readability, clarity, connectedness of the aims to an overall goal, etc. to provide any pointers that will strengthen these two elements.

We hope investigators find this additional service helpful in our ongoing goal of supporting each other at the HSC.  Please continue to offer us any suggestions on additional services that will strengthen your competitiveness and make this a better place to do your research every day.

Helpful Links



Business and Industry Sponsors – Information for Faculty  

Export Control

Federal policies

Finding funding


New Investigator packet

NIH Biosketches FAQs

Office of Research Integrity and Compliance

OSP Electronic forms directory

Proposal essentials (institutional data for proposals)


Tech Transfer

Tech Transfer forms


WVURC policies

WVU Shared Research Facilities