PDF, or Portable Document Format, is a file format used to present and exchange documents reliably, independent of software, hardware, or operating system. This means that PDFs can be viewed in any browser on any device.

To meet accessibility standards, all PDFs must be "readable". A "readable" PDF can be magnified without the text becoming distorted and can be scanned by assistive technology and search engines.

Use Adobe Acrobat's (if available) built in accessibility tools to check that your PDF is accessible. Alternatively, you can check that your PDF is "readable" by ensuring that all of the text in your PDF can be highlighted using your cursor.

It is highly suggested that the following types of files are saved as PDFs for ease of viewing on the web.

  • Plain text files (.txt)
  • Microsoft Word documents (.doc, .docx)
  • Microsoft Excel spreadsheets (.xlsx, .xslt)
  • Google Docs
  • Google Sheets

Before adding a new PDF to your website, consider re-purposing the content in the PDF to become well structured web content in a page in your website rather than relying on a PDF. Well structured content in a page will help assistive technology and search engines more easily scan your content.

Uploading a PDF in the Media Library #

To upload a PDF in the Media Library, follow the instructions for Uploading New Files.

Uploading and Linking to a PDF in the Editor #

To link to a PDF in the editor, follow the instructions for uploading and Linking to Media.

The  Media Picker is only used for uploading images in the editor. It cannot be used for uploading or inserting any other media, including PDFs, in the editor.