Health Sciences Events System

The Health Sciences Event System allows for in-depth and detailed event creation and to highlight and expand upon Health Science specific events. The system is meant for high-level, unique, Health Sciences events that need to be marketed - not every event should be put into the system. It has been carefully built and designed to accessibly deliver all information to all users. The system is a work in progress and has many features and updates on the horizon. Access is not available for all editors and is restricted to allow for continual moderation and organization.

Event creation at a glance #

This is meant to serve as a quick walk through of general event creation. More details and documentation are linked to throughout for further reading.

  1. Gather your content. Each event at a minimum requires an Audience type, Category, Summary, Contact Person, and Date/Time(s). Additionally, if the event is a Zoom event, a registration URL is required. Additional fields include a full event description, related external links, registration and seat information (requirements, deadlines, registration URL, limited seats), status changes (cancellation and postponing), Others Involved (event hosts, speakers, affiliates, etc.), and more.
  2. Avoid any assumptions about event viewers. Avoid the use of acronyms ("Health Sciences Center" not HSC, "School of Public Health" not SPH, etc.). Not all audiences will be familiar with commonly used acronyms or other on-campus terms/knowledge. Avoid any assumptions about the person and their knowledge of the university, even if you may know the expected audience type.
  3. Add any People or  Places if necessary. These pieces are needed before creating an event. Check before creating any items as they may already be created! At a minimum, a Location requires an address, a Directory Person requires their name and directory Id, and a Non-Directory Person requires their name. Keep in mind you are able to change some of these items within each specific event without changing the original item. Additional fields for people and places include, pronouns, bios, titles, room numbers, floor numbers, affiliations, and more. Learn About People and Places. 
  4. Determine the event type. If you need help deciding or are unsure of what type of event to create, reach out to XPERSONX for assistance.
    • An Event Collection is the highest level-type of event and can hold both individual events (Single Day and Multi-Day) and Event Series. If considering an Event Collection but both types of events are not needed, an Event Series is likely the correct choice.
    • Event Series can hold multiple individual events (Single Day and Multi-Day).
    • A Multi-Day event has multiple different dates and times.
    • A Single Day event may have multiple times, but only one date.
  5. Fill in your content. Utilizing the various fields we've provided allows the content to be structured in an easy to digest way. Putting all content in one field will not only make it harder to read and digest, but also limits our ability to make content fully accessible for all. Guidelines and tips can be found in field descriptions, so be sure to read them before filling each field. Avoid repeating content in multiple areas (ex: adding the registration URL to an event Date/Time but also linking to it within the Full Event Details).
  6. Share your event. Multiple options are built into your event page to share directly to social media, through email, and URL sharing.

Have problems, questions, or suggestions? Reach out to XPERSONX.