Event Contacts and Others Involved
Contact Person #
Designating a Contact Person is required for all Single and Multi-Day Events, and is optional for Event Series. Each contact person is selected from the People area. Learn how to add a person or group/department
We do not allow e-mails to be in plain text as this easily opens them to e-mail spam and scams. Instead, a contact button is displayed under the contact person.
Directory vs. Non-Directory Contact #
Choosing a Directory Person requires no extra input as all their information is pulled from directory. When chosen, the contact button points to their directory profile, and has shows no other contact information.
Choosing a Non-Directory Person changes the contact button link to their provided e-mail address and/or displays their phone number. Both of these are added to the "Contact Information" tab on that individual's page. However, within each event you can determine which shows by toggling the "Hide Non-Directory E-mail/Phone" settings. Keep in mind, these toggles will have no affect on a Directory contact person.
Group / Department Contact #
Choosing a Group / Department changes the contact button link to their provided e-mail address and/or displays their phone number. Both of these are added to the "Contact Information" tab on the group / department's page. An event-specific vanity e-mail can be added as well. This will override any other e-mail address.
Others Involved #
Others Involved adds information and context about the people involved in an event. A variety of role choices are available as a dropdown within each person/group added to an event in Others Involved. A role can be designated to better portray how a person/group is involved. When the role has been designated as host, it will be added under the page title on the event page as "Hosted by x". If the host is a group/department the clause will become a link and point to the Relevant Url from their page in the People area. Multiple hosts can be added, but we recommend picking the one that fits the role most closely.
Event Specific Changes #
Within each event, is possible to change some properties of any person/group added to Others Involved. These changes will not be applied to the person/group in the main People area, only to the person/group in that particular event. It is possible to designate a "Event Relevant Title", "Event Role or Involvement", and "Event Relevant Bio". For example, a speaker has been added as a Directory Person and all of their information is coming straight from directory. They have multiple job titles as they wear many hats. However, for an event about a specific topic, showing one specific job title may be more contextually appropriate. By filling in the "Event Relevant Title" and 'Event Role or Involvement", you're able to easily define that without making any permanent changes to that person.