People and Places
These areas function as libraries for all of events, allowing for easy additions, updates, edits, etc. to be in one central place. Once an item has been created in its respective area, it can be referenced by any event. If changes are made, any events referencing those items will be updated. This eliminates any need to search through and update multiple pieces of information one-by-one. Editors can both save time and easily ensure things are kept up-to-date and accurate. This also allows our team to provide all users information as accessibly as possible through back-end formatting, coding, labeling, and more.
Before creating any new items, look through the relevant areas to ensure the item has not already been created. Any item should only exist once - NO duplicates. This will also help to keep the size of these areas small.
The People area holds everyone referenced in events. It allows for a Directory Person, Non-Directory Person, and Group / Department to be referenced with no additional data entry after their initial creation. Centralized areas avoid repeating information in multiple places as well as the possibility of various formats and spellings. Group/Departments have different field options: designating a person as the Contact Person for that group/department, and adding a related Url (which will be used when a Host is designated). Learn about Event Contacts and Others Involved
Places (and Spaces) #
The Places area holds any physical place referenced in events. A Location typically has its own address and is an individual building/area or large area/sector (such as HSC North/South/Addition). Rather than having to repeatedly add all relevant information to a Location in multiple events, the information will be automatically added to any event when it is referenced. Locations require an address to be created. Learn about Event Location Types
When referencing a specific room or area within a Location, it would be considered a Space. When creating a new Space, first select the Location the Space resides in. In the Spaces tab, click "Create Space" and start with the name. If it's simply "Room XXX", that would be the page title. If the Space has a name AND room number, the name should be the page title. In this case, you would add a corresponding room number. The Room Number field in the Space/Area Info tab is only to be used when a room has a name. Lastly, specify the Floor Number in the drop down if applicable. Space names should be written as referenced on the Indoor Map.
Place Examples #
The Health Sciences Center is a Location, and is broken down into multiple sectors - Health Sciences Center (North), (South), and (Addition). This is represented on an event page as "Health Sciences Center (sector)".
"Fukushima Auditorium" is the Space's name, but its room number is "1901". The Space is on the 1st Floor at the Health Sciences Center (North) Location. This is represented on an event page as "Fukushima Auditorium (Room 1901) - Health Sciences Center (North) - 1F".
G119A - HSC-N
"Room G119A" is the Space's name, so adding the room number again is not necessary. The Space is on the Ground Floor at the Health Sciences Center (North) Location. This is represented as "Room G119A - Health Sciences Center (North) - G".
"Greenbrier Room" is the Space's name, and there is no room number. The Space is on the 2nd Floor of the Mountainlair. This is represented as "Greenbrier Room - Mountainlair - 2F".